Invoicing Instructions
Subcontractors are instructed to submit invoices to PEI on a semimonthly
basis (i.e., twice per month). Use the links on this page to view
invoicing cycles and their corresponding weekly timesheets.
The first invoice for a month must include all weekly timesheets whose
weekending date falls between the 1st and the 15th of the month. The second invoice for
a month shall include all weekly timesheets whose weekending date falls
between the 16th and the last day of the month. Timesheets
MUST NOT be broken apart for the purposes of invoicing. Therefore, each invoice must represent one or more complete weekly timesheets and will usually consist of two timesheets.
Two examples are shown below. Each example highlights the timesheets'
weekending dates and shows which timesheets are included on what invoice.
EXAMPLE Weekly timesheets that end on a FRIDAY
|
| May 2002 |
| S |
M |
T |
W |
T |
F |
S |
| 28 |
29 |
30 |
1 |
2 |
3 |
4 |
| 5 |
6 |
7 |
8 |
9 |
10 |
11 |
| 12 |
13 |
14 |
15 |
16 |
17 |
18 |
| 19 |
20 |
21 |
22 |
23 |
24 |
25 |
| 26 |
27 |
28 |
29 |
30 |
31 |
1 |
|
|
| INVOICE |
WEEKLY TIMESHEETS |
| 1st Invoice |
1) 4-27-02 thru 5-03-02
2) 5-04-02 thru 5-10-02 |
| 2nd Invoice |
3) 5-11-02 thru 5-17-02
4) 5-18-02 thru 5-24-02
5) 5-25-02 thru 5-31-02 |
| NOTE: The 1st invoice includes the 2
timesheets whose weekending date (Friday) is between the 1st
and the 15th. The 2nd invoice includes 3 timesheets,
since there are 3 Fridays between the 16th and last
day of the month. |
|
|
|
|
EXAMPLE: Weekly timesheets that end on a SATURDAY
|
| May 2002 |
| S |
M |
T |
W |
T |
F |
S |
| 28 |
29 |
30 |
1 |
2 |
3 |
4 |
| 5 |
6 |
7 |
8 |
9 |
10 |
11 |
| 12 |
13 |
14 |
15 |
16 |
17 |
18 |
| 19 |
20 |
21 |
22 |
23 |
24 |
25 |
| 26 |
27 |
28 |
29 |
30 |
31 |
1 |
|
|
| INVOICE |
WEEKLY TIMESHEETS |
| 1st Invoice |
1) 4-28-02 thru 5-04-02
2) 5-05-02 thru 5-11-02 |
| 2nd Invoice |
3) 5-12-02 thru 5-18-02
4) 5-19-02 thru 5-25-02 |
| NOTE: The 1st and 2nd invoices will
include 2 timesheets each. The timesheet for period 5-26-02 thru
6-01-02 will be invoiced in the following month since its weekending
date is NOT between the 16th and last
day of the month. |
|
|
|
|
Terms
Payment terms can be found on your Work Order. If not
specifically indicated, the default terms shall be payment within 4 business
days of PEI receiving payment from its Client. If payment is desired prior
to PEI's receipt of payment from its client, the invoice must contain the
following clause, subject to management approval:
"[ContractorName] hereby requests
advance payment from PEI and agrees to reimburse PEI for any amounts that Client
refuses to pay."
Content
Invoices must contain the following information:
 | Company Name |
| Remittance Address |
| Invoice/Reference Number |
| Submission Date |
| Consultant(s) Name |
| Client/Project Identification (found on Work Order) |
| One line item per timesheet showing hours, date range & dollar amount |
| Total dollar amount |
| Include timesheets for period invoiced |
Submission
Invoices should be mailed or faxed along with associated timesheets to:
Personal Enterprises, Inc.
Attn: Accounts Payable
1500 W. El Camino Ave. #121
Sacramento, CA 95833
Fax Number: 916-567-1599
Miscellaneous
| Invoices for Expense Reimbursement MUST BE SEPARATE from invoices
for consultant hours. Supporting documentation and receipts must be
included and should be taped to standard letter sized paper. Use PEI's
Expense Form or a similar client supplied expense form to accompany
invoice. |
| Please contact the Accounting Department with
any questions regarding invoicing. |
| 
